Privacy Policy Account Creation | Sambo Australia Federation

Privacy Policy

Sambo Federation of Australia Limited ABN 79 635 835 120

1. Introduction

Sambo Federation of Australia Limited ("we," "us," "our," "SFA") is committed to protecting your privacy and handling your personal information responsibly, in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains how we collect, use, store, and disclose personal information when you create an account on our website (sambo.org.au), and outlines your rights regarding that information.

This policy currently covers account creation through our website's Members Area. A separate, more detailed consent and data collection process applies when you complete a membership/competition registration form, which may collect additional information (such as health, emergency contact, or competition-related details).

Any such additional collection will be governed by its own consent terms at the time of collection.

2. What Information We Collect

When you create an account on our website, we collect:

Your email address
A password that you create (stored securely and encrypted; we do not have access to your plain-text password)

We do not collect any other personal information at the account creation stage. Additional information may be requested later if you proceed to purchase a competition membership or complete a registration form, and that collection will be subject to further notice and consent at that time.

3. Age Requirement

You must be 18 years of age or older to create an account on our website. We do not knowingly collect personal information from minors for the purpose of account creation. If we become aware that an account has been created by a person under 18, we will take reasonable steps to close the account and delete the associated information.

4. How We Use Your Information

We use the information collected at account creation to:

Create and manage your member account
Allow you to log in and access member-restricted areas of our website
Verify your identity in connection with any competition membership you purchase
Communicate with you about your account, purchases, and matters relevant to the Sambo Federation of Australia
Send you marketing communications, including information about upcoming competitions, events, news, and promotions related to the Sambo Federation of Australia (see Section 5 below)

6. How We Store and Protect Your Information

Your account information is collected and stored using Wix's Members Area platform, a third-party website hosting and membership management service. Wix stores and processes this data on our behalf, using its own security infrastructure.

We take reasonable steps to protect your personal information from misuse, interference, loss, and unauthorised access, modification, or disclosure.
Your password is encrypted and is not visible to us or accessible by our staff.
While we work with reputable providers such as Wix, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

7. Disclosure of Your Information

We do not sell your personal information. We only share your information with:

Wix.com Ltd, as our website and Members Area hosting provider, to the extent necessary for them to provide their services to us
Regulatory bodies or authorities, where required by law
Relevant sambo governing bodies (state or international), only if and when this becomes necessary in connection with a competition membership — this will be disclosed separately at the time such information is collected

8. Data Retention

We retain your personal information for as long as your account or membership remains active, and thereafter for as long as necessary to:

Comply with our legal, taxation, and regulatory obligations, and
Resolve disputes or enforce our agreements

Once your information is no longer required for these purposes, we will take reasonable steps to destroy or de-identify it.

9. Access and Correction

Under the Australian Privacy Principles, you have the right to:

Request access to the personal information we hold about you
Request correction of any inaccurate, out-of-date, or incomplete information

10. Cookies

Our website is hosted on the Wix platform, which may use cookies and similar technologies to operate the site (e.g. to keep you logged in) and, potentially, for analytics purposes. For details on Wix's own use of cookies, see Wix's Cookie Policy.

11. Complaints

If you have a concern about how we have handled your personal information, please contact us. We will investigate and respond to your complaint. If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. The updated policy will be posted on this page with a revised "Last updated" date.

Sambo Australia